Administrative Assistant

RÖDL USA•New York, NY

3d•$60,000 - $70,000•Onsite

About The Position

Our Manhattan, NY office is seeking candidates for an Administrative Assistant. This full-time position will provide administrative assistance to a team of several professional staff members in the Tax and Audit department. This individual will also support the recruiting efforts of the Manhattan office. This highly demanding position requires a positive, self-motivated individual with superior organizational skills, the ability to work within deadlines, and the capacity to execute multiple tasks simultaneously to ensure a high level of professional standards. This is a dynamic role that regularly goes beyond administrative tasks, including coordinating and attending campus career fairs in addition to other Firm programs.

Requirements

2-3 years in an Administrative Assistant position
Strong written, verbal, interpersonal, and presentation communication skills
Excellent organization, attention to detail, follow-through, and time management
Ability to manage competing priorities, deadlines, and shifting business needs with professionalism
Strong client-service mindset and ability to support partners, managers, staff, candidates, and external contacts
Thrives in a fast-paced, high-pressure environment
Experience using MS Word and MS Outlook with a working knowledge of MS Excel, Adobe software applications, and Microsoft Teams
Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice report deadlines and recruiting efforts; regular hours are 8:00 a.m. to 5:00 p.m. Mondays through Fridays
Authorization to work in the US for any employer is required for this position

Nice To Haves

Accounting software experience a plus but not required (ProSystem Practice, ProSystem Tax, ProSystem Engagement, QuickBooks, Sage 50)
Experience in a Public Accounting or Law Firm environment is preferred but not a requirement
Experience attending career fairs or trade shows is a plus
German language skills are a plus

Responsibilities

Format and proofread financial statement reports; prepare signed, secured PDFs
Process client PDF copies of Corporate, Partnership, and Individual income tax returns
Copy documents, send mail receipt and delivery notices
Process incoming and outgoing Federal Express, certified mail, and other courier packages
Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance
Scan forms, reports, and correspondence into a PDF format
Set up client and organizational folders on the company’s network system
Maintain client databases, including the update of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports
Perform internet research, as needed
Provide professional telephone support, including answering, directing, and screening calls
Maintain electronic and paper filing system
Preparation of client invoices and communication related to billing and collections
Provide back-up support for other Administrative Assistants in the company
Perform other related duties as required
Work closely with the People Engagement Promoters Team (“PEP Team”) to support the campus recruiting efforts of the Manhattan office
Attend campus recruiting events to promote the Firm in a professional, enthusiastic manner
Assist with staffing these recruiting events with professionals from the Manhattan office
Securely and accurately maintain the inventory of all PEP-provided recruiting materials (giveaways, banners, nametags, clipboards, etc.)
Provide PEP Team with post-event items, such as photos and resumes, on a timely basis
Support PEP Team with coordination of interviews as requested by the hiring team in Manhattan