Administrative Assistant

Yancey Bros. Co.•Batesville, MS

About The Position

As the Administrative Assistant for the Yancey Engineered Solutions Division, you will be responsible for assisting the Plant Manager and HR Manager with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.

Requirements

5 years’ experience as an administrative assistant or executive assistant in an operations environment
Hands on experience with programs including: Excel: VLOOKUP, Pivot tables, formulas, charts, large data sets Outlook: calendaring and email management PowerPoint: Senior Leader presentations Adobe Acrobat DC
Excellent verbal and written communication skills
Strong organizational and time-management skills
Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
Sharp attention to detail is a must; high personal standards for quality and thoroughness
Ability to juggle multiple initiatives
Acting in a safe manner
Exhibiting honesty and integrity
Acting in a fair and ethical manner
Team mentality
Delivering quality results
Embraces change / improvement
Exhibiting superior customer service skills
Exhibiting pride and ownership
Working with a sense of urgency
Exhibiting a winning attitude

Responsibilities

Calendar management, schedule appointments and update calendar
Create reports, spreadsheets, and presentations
Greet and provide general support to visitors
Manage scheduling and meeting requests in a timely manner
Manage records, files and/or other documents, including sensitive material.
Draft emails for leaders including careful proofreading/copy editing of materials
Plan and coordinates meetings and special events, including catering
Complete travel, reimbursement, and expense reports on a timely basis in Concur
Exercise sound judgment and discretion with regard to confidential issues and materials
Help champion The Voice of Yancey
Support various HR tasks
General office duties (order supplies/fax/email/answer phones)
Participate in required safety program, and work in a safe manner.
Additional duties as assigned by manager.