Administrative Assistant AHN
About The Position
The Administrative Assistant will be responsible for scheduling and maintaining calendars for appointments, meetings, and travel. They will assist with travel arrangements and expense reporting, and organize the administrative aspects of meetings, including agendas, site, food/beverage, technology, and documents. This role involves answering and screening calls, greeting visitors, providing procedural information, and answering questions related to operational matters. The Administrative Assistant will perform routine to moderately complex word processing and document creation, making decisions on formatting and layout, and editing for accuracy and consistency. They will also compile reports, graphics, and statistical data, create reports under general instruction, and display data to support needs. Maintaining filing systems and confidential records, opening, reading, and prioritizing mail, and initiating return correspondence are also key duties. The role includes conducting basic research and analysis to support administrative needs, operating and maintaining office equipment, and potentially ordering supplies.
Requirements
- High School Graduate
- Typically requires 1 year of administrative support experience
- Time management and prioritization.
- Ability to maintain confidentiality and use discretion.
- Initiative and independent problem-solving.
- Effective written and verbal communication.
- Professional demeanor and customer service orientation.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Organizational and multitasking abilities
- Diligence and attention to detail.
- Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations
Responsibilities
- Schedules and maintains calendars for appointments, meetings, and travel.
- Assists with travel arrangements and expense reporting.
- Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
- Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
- Performs routine to moderately complex word processing and document creation.
- Make decisions on formatting and layout, editing for accuracy and consistency.
- Compiles reports, graphics, and statistical data.
- Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
- Maintains filing systems and confidential records.
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
- Conducts basic research and analysis to support administrative needs.
- Operates and maintains office equipment; may order supplies as needed.
Benefits
- Comprehensive suite of Total Rewards: benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
