Administrative Assistant 5

TEKsystems • San Jose, CA

2d • $44 - $44 • Onsite

About The Position

We are seeking an experienced Senior Administrative Assistant to provide high-level support to Senior Director leadership within our Global Enterprise Marketing team. This role is essential to ensuring smooth day-to-day operations, effective coordination, and exceptional administrative support within a fast-paced, collaborative environment. The ideal candidate is highly organized, proactive, adaptable, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Requirements

• Extensive experience supporting leaders, preferably at the Director level or above.
• Proven ability to manage complex calendars, travel arrangements, and executive priorities.
• Experience coordinating events, meetings, and team activities across multiple stakeholders.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and common business productivity tools.
• Ability to handle confidential information with discretion and professionalism.

Nice To Haves

• Self-starter with strong problem-solving skills.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Collaborative mindset with a customer-service-oriented approach.
• Strong multitasking and prioritization capabilities.

Responsibilities

• Manage complex calendars, coordinate scheduling, and prioritize competing commitments.
• Filter requests and assist Senior Directors in managing daily priorities and activities.
• Coordinate and arrange domestic and international travel, including detailed itineraries and logistics.
• Plan and execute team offsite events, social gatherings, team-building activities, and staff meetings.
• Support the planning and delivery of quarterly All Hands meetings and team onsite events.
• Coordinate special projects and administrative initiatives as assigned.
• Process business expenses, invoices, and purchase orders on behalf of Senior Directors.
• Maintain accurate records and ensure timely completion of administrative tasks.
• Assist team members and department staff with administrative support as needed.
• Partner closely with Administrative Assistants and Executive Assistants across the organization.
• Provide backup support for colleagues during vacations, illness, or other absences.
• Foster strong relationships with internal stakeholders and cross-functional teams.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed