Administrative Assistant

Infinity•Cedar Rapids, IA

About The Position

At Infinity, energy isn’t just encouraged—it’s expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day. Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen. From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose—and where people actually enjoy showing up. Role Overview: Administrative Assistant: Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office—combining administrative support, front-desk presence, and facilities coordination.You’ll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day.

Requirements

2+ years in an administrative, receptionist, or office support role
Strong written and verbal communication skills
A friendly, professional, service-oriented mindset
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
A self-starter mentality and comfort in a fast-moving environment
The discretion to handle confidential information with integrity
Ability to sit and work at a computer for extended periods
Ability to lift up to 25 pounds (supplies, packages, event setup)

Nice To Haves

Experience working with vendors or managing office supplies (preferred)

Responsibilities

Serve as the first point of contact for guests, vendors, and incoming calls
Provide administrative support across leadership and departments
Schedule meetings, manage conference rooms, and assist with travel coordination
Receive, sort, and distribute mail and deliveries
Manage office supply inventory and place orders proactively
Partner with vendors and building management on facilities needs
Support onboarding by preparing workspaces and welcome materials
Help plan and execute company events, celebrations, and engagement activities
Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready
Take on additional administrative or facilities projects as needed