Administrative Assistant

Exponent•Phoenix, AZ

14d•Onsite

About The Position

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges. We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability. Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team! We are currently seeking a Front Desk Administrative Assistant for our Phoenix, AZ office. In this role, you will work as part of an administrative team, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.

Requirements

High level of attention to detail and the ability to manage several tasks simultaneously
Working experience and knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook
Demonstrated problem-solver
Committed to quality work product both for independent tasks and team projects
Demonstrated self-starter who shows initiative
Motivated and committed to learning new systems, processes, skills
Strong interpersonal skills
Time management
Adaptability and flexibility, ability to prioritize
Positive attitude and upbeat personality
Must be able to lift, push, pull a minimum of 20 lbs.

Nice To Haves

Working experience with Vision/VantagePoint is a plus

Responsibilities

Manage extremely busy front desk of gated facility
Screen visitors arriving at front gate and direct them on how to proceed
Greet office staff and visitors in a professional and welcoming manner
Screen and forward incoming phone call
Schedule appointments and manage conference room calendars
Maintain visitor logbook and management of distribution of visitor and contractor badges
Prepare outgoing mail and distribute incoming mail
Maintain a clean and organized reception area
Filing, scanning, and record keeping
Assist with special projects as assigned