Administrative Assistant

Therapeutic Alternatives•Randleman, NC

About The Position

Administrative Assistant duties and responsibilities include providing administrative support to COO through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Salary depends on experience.

Requirements

Knowledge of office management systems and procedures
Proven admin or assistant experience
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
High school diploma or equivalent

Responsibilities

Answer and direct phone calls
Organize and schedule meetings and appointments
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Submit and reconcile reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Handle multiple projects
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Handle sensitive information in a confidential manner
Take accurate notes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems