Administrative Assistant- Atrium Health CMC Lab Acute Care

Advocate Health and Hospitals Corporation • Charlotte, NC

8d • Onsite

About The Position

The Administrative Assistant role at Atrium Health CMC Lab Acute Care is a full-time position responsible for providing comprehensive administrative support. This role involves managing calendars, organizing meetings and travel, handling communications, problem-solving, and maintaining records. The position requires proficiency in Microsoft Office and strong organizational and communication skills.

Requirements

• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to effectively manage time and priorities.
• Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
• Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals.
• Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
• Demonstrated ability to create and compile documents, reports, graphs/charts, and presentations.
• Ability to manage data systematically.
• Demonstrates organizational ability, and attention to detail and accuracy.
• Must operate all equipment necessary to perform the duties of the job.
• Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials and other related functions.
• Must be able to continuously use a keyboard.
• Occasionally lifts items weighing up to 20 lbs.
• Must have functional speech, vision, and hearing.
• Must be able to concentrate on minute detail with frequent interruptions.
• Must be capable of typing, writing, and data entry for prolonged periods of time.

Responsibilities

• Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel.
• Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
• Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquiries related to operational and substantive matters.
• Solves problems and prioritizes accordingly by interpreting department policies and procedures.
• Performs a variety of routine and moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft or under verbal instruction.
• Makes decisions on format and layout and edits for accuracy and consistency of data.
• Compiles supportive graphics, reports, or statistical data.
• Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.
• Establishes and maintains filing systems for records, files, and documentation.
• Maintains confidential materials and records.
• Opens, reads, and prioritizes mail, and department documents handling some requests independently.
• Performs necessary research and basic analysis of materials to support administrative needs.
• Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.

Benefits

• Comprehensive suite of Total Rewards
• Benefits and well-being programs
• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED