Administrative Assistant

Orizon Aerostructures • Olathe, KS

1d

About The Position

Responsibilities: Provide administrative support to department managers Coordinate meetings, luncheons and engagements Generate correspondences from notes or verbal communications Schedule and arrange travel Organize and maintain files, correspondence, records and other documents. Serve as back-up to other department administrators as needed Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance. Conduct basic research for projects Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival and distributing appropriate PPE for their visit. Maintains security, by following procedures, specifically ITAR, in issuing visitor badges Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation Answers multi-phone line system for the facility Receive and sort mail; gather and mail all outgoing mail Maintains safe and clean work environment; maintaining compliance with established policies and procedures Perform other duties as assigned by supervision.

Responsibilities

• Provide administrative support to department managers
• Coordinate meetings, luncheons and engagements
• Generate correspondences from notes or verbal communications
• Schedule and arrange travel
• Organize and maintain files, correspondence, records and other documents.
• Serve as back-up to other department administrators as needed
• Office Management, to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance.
• Conduct basic research for projects
• Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival and distributing appropriate PPE for their visit.
• Maintains security, by following procedures, specifically ITAR, in issuing visitor badges
• Assist the finance department in accounts payable entry, receivables posting and vendor statement reconciliation
• Answers multi-phone line system for the facility
• Receive and sort mail; gather and mail all outgoing mail
• Maintains safe and clean work environment; maintaining compliance with established policies and procedures
• Perform other duties as assigned by supervision.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees