Wealth Management - Administrative Assistant

Morgan Stanley•New York, NY

1d•$55,000 - $95,000•Onsite

About The Position

Morgan Stanley is seeking an Administrative Assistant to provide efficient and effective executive support to approximately four Managing Directors or senior executives on the Outsourced Chief Investment Officer (OCIO) team. This role involves managing calendars, processing expenses, and arranging travel for leaders who travel extensively. The ideal candidate will be structured, detail-oriented, quality-focused, enthusiastic, and flexible in a fast-paced environment. The position requires strong teamwork, professional representation of the leaders and group, and flawless work output. Daily interactions will include executive-level internal contacts across various business lines, requiring adaptability in procedures and processes. The Administrative Assistant will also participate in daily calls to review upcoming meetings and events.

Requirements

4+ years of experience working as an executive assistant in a corporate environment
Detail-oriented with superior organizational skills
Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)
Effective communication and interpersonal skills (both written and verbal)
Strong time management skills
Team player with the ability to collaborate with others
Ability to work in a fast-paced, evolving environment
Adaptable and ability to multitask

Responsibilities

Manage calendars and coordinate logistics for internal, external events, and team meetings, including attendees, materials, and communications.
Monitor email, mail services, general copying, filing, and scanning.
Schedule travel and process expense reports.
Assist with various meeting preparations.
Actively engage in available training and education programs to maintain current status on policies, procedures, and risk awareness.
Facilitate and/or conduct ad hoc projects, trainings, and events for the team as necessary.
Administer other duties as delegated by the team.