Administrative Assistant

SCOUT SURFACE SOLUTIONS LLC•Alvarado, TX

5h•Onsite

About The Position

Facilitates the efficient operation of the assigned department or region by performing various clerical and administrative tasks.

Requirements

High school diploma or equivalent required.
Two to five years of experience in administrative role or comparable experience or education.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.

Responsibilities

May assist in training newly hired clerks and secretaries.
Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses. Compiles and inputs facility-level expense data to support monthly profit and loss tracking.
Enters and updates data in inventory and asset tracking systems to support accurate reporting and real-time status monitoring.
Assists with receiving and documenting incoming inventory, tools, and materials; reconciles packing slips and delivery tickets with internal records.
Helps maintain records of company-owned equipment and serialized assets to support field operations and minimize loss.
Assists with generating operational reports for management, including labor hours, material usage, and job cost summaries.
Collaborates with field supervisors and purchasing personnel to ensure timely documentation of inventory usage and job-related purchases.
Tracks purchase orders and invoices related to administrative and operational expenses to support cost control and reconciliation efforts.
Performs other related duties as assigned.