Administrative Assistant
Robins Kaplan LLP•Sioux Falls, SD
•$22 - $26•Hybrid
About The Position
Robins Kaplan is seeking an Administrative Assistant in our Sioux Falls office. This position has opportunities for growth and advancement. The Administrative Assistant provides administrative support to firm professionals in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.
Requirements
- Team player
- Client service know-how
- Good judgment
- Organizational expertise
- Attention to detail
- Time management skills
- Flexibility
- Analytical thinking
- Professionalism
- Delivers outstanding client service with a can-do attitude
- Possesses strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
- Uses initiative and independent judgment within established guidelines
- Prioritizes workloads appropriately
- Interprets data accurately and present information concisely
- Exercises discretion in handling confidential, controversial, or sensitive information
- Demonstrates high degree of professionalism
- Works well under pressure and within tight deadlines
- Word, Outlook, Excel, PowerPoint, and Adobe proficiency
Nice To Haves
- Associate’s or Bachelor’s degree preferred
- Experience as an Administrative Assistant preferred
- Prior legal industry experience desired
Responsibilities
- Handles numerous assignments and requests simultaneously
- Triages legal inquiries, drafts responses, and logs communications
- Processes expense requests, submits reimbursements
- Manages team travel reservations and prepares itineraries
- Tracks receipt of incoming/outgoing materials; scans and files accordingly
- Submits online orders for office, food, and medical supplies
- Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
- Assists with office expenses, works with vendors and Accounting Dept to manage payments
- Coordinates office maintenance needs with vendors
- Stores documents correctly in document management and file systems
- Performs hospitality and office services responsibilities (coffee, pop, binders, printing, etc.)
- Prepares memoranda, correspondence, and other documents
- Maintains calendars; provides reminders as needed
- Monitors and manages office phone and mail
- Gathers, prepares, and distributes/mails materials
- Coordinates work with support departments to ensure high quality, service-oriented results
- Submits membership/registration fees; tracks submissions
- Maintains business and client contact information
- Makes daily/weekly runs to FedEx, Post Office
- Provides assistance to colleagues and performs all other projects as assigned
- Provides additional assistance and support as directed by his/her supervisor
Benefits
- Eligible for overtime
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
