Administrative Assistant- Atrium Health CMC Lab Acute Care

American Addiction Centers•Charlotte, NC

1d•Onsite

About The Position

The Administrative Assistant role at Atrium Health CMC Lab Acute Care is a full-time position responsible for managing administrative tasks to ensure smooth operations. This role involves scheduling, organizing meetings and travel, handling communications, problem-solving, and maintaining records. The position requires proficiency in Microsoft Office and strong organizational and communication skills.

Requirements

High School Graduate.
Typically requires 2 years of experience in providing administrative support.
Demonstrated ability to maintain a high degree of confidentiality.
Ability to effectively manage time and priorities.
Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals.
Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
Demonstrated ability to create and compile documents, reports, graphs/charts, and presentations.
Ability to manage data systematically.
Demonstrates organizational ability, and attention to detail and accuracy.
Must operate all equipment necessary to perform the duties of the job.
Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials and other related functions.
Must be able to continuously use a keyboard.
Occasionally lifts items weighing up to 20 lbs.
Must have functional speech, vision, and hearing.
Must be able to concentrate on minute detail with frequent interruptions.
Must be capable of typing, writing, and data entry for prolonged periods of time.

Nice To Haves

None Required.

Responsibilities

Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel.
Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquiries related to operational and substantive matters.
Solves problems and prioritizes accordingly by interpreting department policies and procedures.
Performs a variety of routine and moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft or under verbal instruction.
Makes decisions on format and layout and edits for accuracy and consistency of data.
Compiles supportive graphics, reports, or statistical data.
Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.
Establishes and maintains filing systems for records, files, and documentation.
Maintains confidential materials and records.
Opens, reads, and prioritizes mail, and department documents handling some requests independently.
Performs necessary research and basic analysis of materials to support administrative needs.
Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.

Benefits

Comprehensive suite of Total Rewards: benefits and well-being programs
Competitive compensation
Generous retirement offerings
Programs that invest in your career development
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program