Administrative Assistant

Virginia Tech • Alexandria, VA

14d • $26

About The Position

The Administrative Assistant will provide support to both the Director of the Boeing Center for Veteran Transition and Military Families and the Director of K-20 Technical Education and Workforce Development Programs, ensuring the smooth operation of scheduling, purchasing, communications, special events, travel, and other administrative tasks as needed. This role requires a highly organized and proactive individual with excellent communication skills and the ability to manage multiple priorities including: - Special Events Coordination: Assist in planning, organizing, and executing special events, including logistics, vendor coordination, coordination with marketing and communication (e.g., tracking of RSVP and invite lists), and on-site support. - Scheduling: Assist with scheduling meetings, preparing materials, and coordinating appointments. - Purchasing: Handle procurement of office supplies and other necessary items, ensuring timely and cost-effective purchases. - Communications: Draft, edit, and distribute internal and external communications, including emails, memos, and reports. - Administrative Support: Provide general administrative assistance, including filing, data entry, reimbursement preparation, and document management. - Arranging travel details, approvals, and reimbursements. - Other Duties: Perform additional tasks as assigned to support the overall efficiency of the office.

Requirements

• Experience with administrative support duties in a multifaceted office environment with many collaborators, performing tasks such as: calendaring, preparing documents, data entry, appointment and event management, ordering supplies, and scheduling travel.
• Ability to identify, interpret, analyze, and apply established policies and procedures to purchasing, travel and inventory processes.
• Demonstrated customer service skills.
• Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
• Demonstrated computer proficiency with Microsoft Outlook (Excel and Power Point, preferred).
• Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.
• Excellent time management skills.

Nice To Haves

• Experience providing support in a higher education, governmental or non-profit context.
• Experience supporting military families, service members, or military‑connected organizations
• Understanding and knowledge of military culture
• Knowledge and experience of Virginia Tech policies and procedures.
• Proficiency with other tools used by collaborators including Google Drive, and shared calendars, and mobile apps.

Responsibilities

• Special Events Coordination: Assist in planning, organizing, and executing special events, including logistics, vendor coordination, coordination with marketing and communication (e.g., tracking of RSVP and invite lists), and on-site support.
• Scheduling: Assist with scheduling meetings, preparing materials, and coordinating appointments.
• Purchasing: Handle procurement of office supplies and other necessary items, ensuring timely and cost-effective purchases.
• Communications: Draft, edit, and distribute internal and external communications, including emails, memos, and reports.
• Administrative Support: Provide general administrative assistance, including filing, data entry, reimbursement preparation, and document management.
• Arranging travel details, approvals, and reimbursements.
• Other Duties: Perform additional tasks as assigned to support the overall efficiency of the office.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees