Administrative Assistant – Providence Saint John’s Health Center $24/HR

Towne Park • Santa Monica, CA

4d • $24 - $24

About The Position

The Site Administrative Assistant provides site management with general administrative support services by executing administrative systems, procedures, and policies, and monitoring administrative projects.

Requirements

• High school diploma or general education degree (GED)
• Must be at least 18 years of age and be able to pass a criminal background and drug screen
• One to three months related experience and/or training without Diploma or GED; OR equivalent combination of education and experience
• Understanding of supply management and inventory control
• Knowledge of administrative and clerical procedures
• Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records
• Ability to read and write standard English language
• Ability to read and comprehend simple instructions, short correspondence and memos
• Ability to write correspondence
• Ability to manage processes, analyze information, and problem solve.
• Strong verbal and written communication a must; reporting skills, administrative writing skills.
• Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, and Outlook), the internet
• Ability to work flexible hours, including evenings and weekends as needed
• Ability to work independently to effectively plan and set priorities to accomplish required tasks
• Data entry proficiency

Responsibilities

• Copies, files and scans documents.
• Assists department with administrative duties as requested excluding scheduling and timekeeping management.
• Assists with completion of reports as requested.
• Assists with ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Other clerical/administrative duties as assigned.
• Maintains pleasant, friendly and professional demeanor with all guests, co-workers, and clients.
• Acknowledges and greets guests within five feet with a professional and friendly demeanor.
• Uses guest last names during interactions.
• Uses salutation of the day and welcomes guests to the location.
• Practices proper Towne Park phone etiquette.

Benefits

• Employees are eligible to enroll in accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits.
• Employees are also able to enroll in the company’s 401k retirement savings plan.
• Eligibility requirements depend on your job classification, length of employment and number of hours worked.
• Benefits are subject to change and may be subject to a specific plan or program terms.
• Seasonal and temporary roles are not eligible for benefits outlined above.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees