Administrative Assistant

Thompson Engineering•Orange, TX

2d•Onsite

About The Position

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors . The role also supports field inspectors with administrative coordination.

Requirements

High School diploma or equivalent required; Associate's degree in a relevant field preferred
3–5 years of administrative experience in a professional office environment
Valid driver's license
Strong written and verbal communication skills
Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred
Willingness to work flexible schedules and overtime as needed
Ability to work on-site in a heavy construction setting
Flexibility and willingness to travel when needed
Ability to sit for extended periods and operate office equipment
Ability to stoop, bend, and file documents
Effective verbal and written communication skills
Ability to safely operate a motor vehicle
Ability to lift and carry up to 25 lbs

Responsibilities

Manage and coordinate schedules for assigned personnel
Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
Review and edit outgoing materials for accuracy and clarity
Create and maintain project and activity files
Prepare project setup information and billing profiles
Maintain records of engineer licensure, training, and certifications
Draft PowerPoint presentations for client meetings
Prepare agendas and meeting notes for staff and in-house meetings
Maintain client information and assist with client communications
Assist with billing, invoice review, and project expenditure tracking
Maintain laboratory test logs and transfer data to accounting
Serve as backup for answering phones and receptionist duties
Provide backup support for ordering and tracking office supplies
Assist with planning company events
Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures
Actively participate in safety meetings, toolbox talks, and safety initiatives
Perform other duties as assigned