Administrative Assistant

J.M. Smucker Co•Orrville, OH

32d

About The Position

In this role you will: Provide general administrative support to the Away From Home Sales, Finance/RGM, and Equipment & Services teams Small-medium project management support, including activities such as synthesizing pre-work input and distilling into key themes, summarizing meeting notes and action items, and following up with team members and extended teams to ensure timely completion of tasks Schedule / coordinate meetings across various groups, leadership teams, and others Assist with large meeting and event planning including arranging travel, logistics, creating and maintaining agendas and material preparation Assist in development and management of Cost Center Budgets; development of PO’s, monthly reconciliations, troubleshooting and leading the monthly forecast vs budget reviews Assist leaders with calendar management, expense reports, and catering requests as needed Flow to the work as needed across the organization – but specifically further into the Sales organization to support their leaders and extended teams Serve as the Area Records Coordinator for the Away From Home team Maintain the physical office space for the Away From Home team Work collaboratively with other administrative assistants to execute meetings, events, and key projects seamlessly

Requirements

Administrative assistant experience
Event planning experience
Budget management and procurement process and system experience
Ability to handle highly sensitive and confidential situations and information with discretion
Demonstrated confidence and presence with leadership
Strong communication skills
Ability to proactively anticipate needs and to work accurately and successfully in a timely manner, with limited amount of supervision
Proven ability to problem-solve, multi-task and deliver quality results under tight deadlines
Thrives in a multi-task, fast-pace environment with competing priorities
Demonstrates a high sense of urgency, while exuding a calm presence under pressure and deadlines
Ability to take meeting notes and publish minutes (e.g., key points & decisions)
Ability to organize self and take initiative to keep team organized
Strong computer skills (comfortable with technology, proficient in Microsoft Suite programs)

Nice To Haves

Familiar with Sales

Responsibilities

Provide general administrative support to the Away From Home Sales, Finance/RGM, and Equipment & Services teams
Small-medium project management support, including activities such as synthesizing pre-work input and distilling into key themes, summarizing meeting notes and action items, and following up with team members and extended teams to ensure timely completion of tasks
Schedule / coordinate meetings across various groups, leadership teams, and others
Assist with large meeting and event planning including arranging travel, logistics, creating and maintaining agendas and material preparation
Assist in development and management of Cost Center Budgets; development of PO’s, monthly reconciliations, troubleshooting and leading the monthly forecast vs budget reviews
Assist leaders with calendar management, expense reports, and catering requests as needed
Flow to the work as needed across the organization – but specifically further into the Sales organization to support their leaders and extended teams
Serve as the Area Records Coordinator for the Away From Home team
Maintain the physical office space for the Away From Home team
Work collaboratively with other administrative assistants to execute meetings, events, and key projects seamlessly