Administrative Assistant

Almstead Tree and Shrub Care•North Haledon, NJ

18d•$60,000 - $75,000•Onsite

About The Position

Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees. In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment. The ideal candidate will be able to infuse positive energy into our team and cultivate an inclusive and cooperative work environment. If you derive satisfaction from developing meaningful professional relationships and believe in the power of a friendly and supportive demeanor to augment productivity and collaboration, then this opportunity is tailored for you! If you are also organized and ready to make valuable contributions to our team, we encourage you to apply now and become an integral part of Almstead Tree and Shrub Care's continued success.

Requirements

Minimum five years' experience as an Administrative Assistant
Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field
Prior experience creating proposals, reports, and/or presentations
Experience providing exceptional customer service
Highly proficient in Microsoft Word, Excel, and Outlook
Strong written and verbal communication skills
Excellent multitasking and time management abilities
Attention to detail and organizational skills
Professionalism and phone etiquette

Nice To Haves

Experience in the service industry is a plus

Responsibilities

Creating detailed client-specific proposals in collaboration with the sales arborists
Handling information requests and e-mail correspondence
Arranging conference calls and scheduling meetings
Providing customer service support and scheduling appointments
Maintaining sales calendar and creating work orders
Managing customer database and files
Processing payments
Ensuring a superior client experience through efficient and timely service
Coordinating work schedules and appointments
Adhering to company policies and standards for excellent customer service
Providing office updates and addressing customer concerns during daily meetings with the CEO