First In Families Administrative Assistant

InReach•Charlotte, NC

20h•Hybrid

About The Position

InReach provides a wide variety of supports and services across the lifespan for individuals with intellectual/developmental disabilities and their families. We focus on each individual's unique needs and deliver the highest quality services possible by ensuring that each individual receives the right support, at the right time and frequency by a caring qualified staff member in the most independent setting appropriate. The First In Families Administrative Assistant role is responsible for providing support and administrative assistance to First In Families (FIF) and the Development Department, including handling general office duties, assisting with special events, maintaining databases, and providing Spanish translation system-wide, if bilingual.

Requirements

High School Diploma or GED
Ability to perform physical and mental task to obtain essential job results
Ability to type 60 words per minute
Microsoft Office experience
All InReach applicants are required to have a high school diploma or GED, a valid driver's license, and successfully pass a drug screen and background check.

Nice To Haves

Bilingual (English/Spanish)
Salesforce experience

Responsibilities

Assist in maintaining department functions by filing, data entry, making copies, sending letters/emails, and other clerical duties.
Oversee and maintain accuracy of paperwork, deadlines being observed, filing systems, required documentation, and physical records of health and data information.
Answer and screen incoming calls, emails, applications, and faxes.
Assure confidentiality.
Maintain punctual and dependable attendance.
Assists with special events, staying in compliance with agency policies and procedures, reporting to Directors when deadlines, systems or paperwork expectations are not being observed.
Provide support to the Development Department by maintaining database entries and coordinating acknowledgment of charitable contributions.
If bilingual, assist with oral and written communications to Spanish speaking customers as needed.
Perform other administrative support duties as assigned.