Administrative Assistant

Optimal Wkfc Strategies dba Excel Personnel • Brighton, CO

13d • $24 - $24 • Onsite

About The Position

Office role/in-person (NOT Remote) Temporary/Chance of temp to hire Responsibilities: Answering and directing phone calls, greeting visitors, and handling incoming and outgoing mail, emails, and faxes. Managing calendars, plus scheduling appointments and meetings. Keeping all files and documents organized and secure. Preparing, editing, and proofreading reports, invoices, and presentations. Monitoring and ordering office supplies, ensuring office equipment is maintained and functional, and serving as a liaison with vendors and clients. Keeping tasks organized and meeting deadlines.

Requirements

• High School Diploma or GED
• 2+ years of administrative / office support experience
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Understanding of the operation of office equipment
• Excellent typing / data entry skills (40wpm or higher)
• The ability to multitask, prioritize tasks effectively, and meet deadlines
• Excellent written and verbal communication, interpersonal skills, and professionalism when interacting with all levels of staff and external contacts
• The capacity to address challenges independently and adapt to changing needs and priorities
• The ability to handle sensitive information with discretion and good judgment is essential

Nice To Haves

• Prefer an associate's degree or post-secondary education in business administration.
• Experience with the ERP System called SAP highly preferred.

Responsibilities

• Answering and directing phone calls
• Greeting visitors
• Handling incoming and outgoing mail, emails, and faxes
• Managing calendars
• Scheduling appointments and meetings
• Keeping all files and documents organized and secure
• Preparing, editing, and proofreading reports, invoices, and presentations
• Monitoring and ordering office supplies
• Ensuring office equipment is maintained and functional
• Serving as a liaison with vendors and clients
• Keeping tasks organized
• Meeting deadlines

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED