Administrative Assistant

Bimbo Bakeries USA•Decatur, GA

3d•$47,800 - $62,200•Onsite

About The Position

Under general supervision, this position provides a wide variety of complex administrative and staff support services to the Plant Manager, Human Relations Manager and other department mangers as needed. The purpose of this position is to enhance plant effectiveness through the use of appropriate procedures and systems.

Requirements

High School Diploma required
Good organizational, communication, and interpersonal skills.
2-3 years of experience in an administrative assistant role, preferably in a manufacturing plant environment.
Proficient with computers, including MS Office applications.

Nice To Haves

some college preferred

Responsibilities

Assembling and analyzing information and data from a wide variety of sources.
Preparing reports, manuals, agenda, correspondences and memoranda. Producing graphics for presentation.
Answering mail and inquiries on own initiative, following up with other departments to ensure that requests are carried out.
Answering telephone calls, tactfully handling inquiries and/or transferring calls to appropriate party.
Arranging and making notifications of appointments and travel reservations and arrangements.
Performing a wide variety of administrative and clerical duties, including taking dictation and transcribing notes for letters, memos and reports.
Preparing materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and statistical data, and which combine materials from several sources.
Assist Plant Manager and Human Relations Manager in administering programs, projects and processes specific to the operating unit.
Research and analyzes data for Plant Manager and Human Relations Manager, and helps to maintain records.
Supports Accounting functions as necessary by performing duties such as: reconciliation of receipts, ordering supplies, etc.
Promotes a strong teamwork environment. Flexibility and ability to multi-task are key as Associate is expected to have the ability to work in a variety of positions.
Actively practices good safety procedures; has the ability to understand and follow established safety procedures.
Provide support in areas such as recruitment and staffing.
Process a variety of confidential forms, may process enrollment, and pay changes, informational and other pre-employment screening information.
Assists in maintaining personnel records.
Ensures the completion of Payroll Authorization forms for all relevant changes and forwards them to the Human Relations Manager
Forward address changes, direct deposit forms, etc., to appropriate departments
Assists in supporting issues for employees, or labor relations, compensation, benefits applications, employment opportunities and affirmative action.
Perform data entry into various software systems and other changes as needed.
Assist in preparation of special projects such as Power Point presentations, skills development training, etc.
Administer First Responder Training
Manage safety shoe process
Track Annual Safety Recognition program and administer accordingly
Manage A&S & WC – Files, LD, LT, including Intelex
Manage Personnel and Medical Files
Hiring Process: Communication w/candidates – schedule interviews & pre-employment screenings, Greet candidates for interviews, Orientation of new hires – sign forms as needed, Fax forms to BCT & Corporate, Enter info in all computer files & Kronos, Take picture – post & e-mail for LO/TO
All Postings – plant & corporate
Manage Cintas uniforms
Manage Door Security System, Digital Board & Phone System
Assist with computer & phone issues
UPS shipments & Certified Mail
Manage & maintain printers/copiers and related supplies
Benefits: Assist associates w/questions, Manage display tray w/forms, AE Committee Leader, Coffee & Vending machines & stock lunchroom w/forks & spoons
Keep all computer files updated – addresses, phone lists, etc.
Schedule & manage Hearing Tests
Other administrative support duties as assigned.