Administrative Assistant

Forensic Analytical Consulting Services • Portland, OR

17h • Onsite

About The Position

The Administrative Assistant will be responsible for the overall maintenance of the office performing all administrative duties as well as be the first person of contact for clients. This is a part-time position, Monday–Friday, 8:00 AM–1:00 PM.

Requirements

• 2–3 years of relevant administrative experience
• Strong professional verbal and written communication skills
• Comfortable working with clients and coworkers across all levels
• Highly organized, self-directed, and able to manage time with minimal supervision
• Ability to lift up to 30 pounds.
• Prolonged periods of sitting at a desk and working on a computer for documentation and reporting
• Valid driver’s license, reliable transportation, and current auto insurance

Responsibilities

• Order supplies/equipment for office and field; coordinate printer/copier repairs
• Set up and maintain client accounts, verifying billing and contact accuracy
• Review project intake forms; schedule new projects and update staff/calendars
• Distribute purchase orders and maintain digital project files with all correspondence
• Answer and log incoming calls; participate in assigned call queue coverage.
• Handle mail/shipping (USPS, FedEx, UPS), subpoenas/depositions, and litigation file close-outs
• Keep office, storage, and warehouse areas clean, organized, and labeled
• Supply pick-up/drop-off at the lab
• Track employee certifications, training, and medical evaluations
• Assist with new hire onboarding and basic task training
• Book employee travel/hotel reservations; track and submit expense reports weekly
• Coordinate with insurance provider on certificate requests
• Assist accounting with weekly customer service calls/emails
• Plan office celebrations (birthdays, holidays, milestones, BBQs, recognition events)
• Assist Local Director and IT as needed
• Support staff presentations/courses (copies, packets, supplies, room setup)

Benefits

• Medical coverage with 100% company-paid premiums for employees and their families, plus 50% of the annual deductible covered by the company
• 401(k) retirement plan with company matching contributions
• Vision and dental plan options
• Flexible Spending Accounts (health care and dependent care)
• Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
• Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
• Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
• Paid training and certifications to support career advancement
• Incentive Bonus Plan and Donation Matching Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed