Administrative Assistant - Stuart, FL - Pumps

Opifex-Synergy•Stuart, FL

7d•Hybrid

About The Position

The Administrative Assistant provides essential support to the sales and operations team by managing documentation, assisting customers, processing transactions, and ensuring smooth office operations. This role requires strong organizational skills, attention to detail, and effective communication with internal staff and customers.

Requirements

High School diploma required.
Strong customer service, communication, and organizational skills.
Detail-oriented, goal-driven, and able to manage multiple tasks.
Proficiency in Microsoft Office, including Excel, and comfort using computer systems.
Willingness to go outside to assist with inventory and sales activities as needed.
Military service will be considered in lieu of education/certification experience as applicable.

Responsibilities

Support office operations by creating rental contracts and equipment reservations.
Assist the sales team with invoice discrepancies and issue resolution.
Communicate account status and updates with the credit department.
Complete daily contract audits to verify accuracy.
Maintain open and closed customer, vendor, and billing files.
Assist management with maintaining daily operational dispatch logs.
Support operations with outgoing and incoming equipment transfers.
Perform general office duties such as answering phones, ordering office supplies, and emailing reports.