Administrative Assistant, Full-Time

Community Hospital•Grand Junction, CO

3d•Onsite

About The Position

The Administrative Assistant will serve as the first point of contact for patients and clients, providing courteous and efficient assistance in person, by phone, and via email. This role involves scheduling appointments, coordinating calendars, preparing communications, supporting program activities, tracking data, assisting with billing and insurance documentation, managing office supplies, and collaborating with other departments. The position also supports grant documentation and reporting for nutrition education programs.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and electronic medical records (EMR) systems.

Nice To Haves

Associate’s degree or coursework in healthcare administration or a related field preferred.
Minimum of two years of administrative experience in a healthcare, behavioral health, or social services setting preferred.

Responsibilities

Serve as the first point of contact for patients and clients, providing courteous and efficient assistance in person, by phone, and via email.
Schedule patient appointments, coordinate provider calendars, and confirm follow-up visits.
Prepare and distribute departmental communications, meeting agendas, and minutes.
Support program activities such as workshops, support groups, and community outreach sessions by assisting with registration, materials, and logistics.
Track data for reporting purposes, including attendance logs, client surveys, and program participation metrics.
Assist in preparing billing and insurance documentation as needed.
Order and maintain office supplies, educational materials, and other department resources.
Collaborate with other hospital departments to support integrated patient care and referrals.
Support grant documentation and reporting for nutrition education programs.