Administrative Assistant

Langan Engineering & Environmental Services•Parsippany, NJ

7d•Onsite

About The Position

Langan is seeking an Administrative Assistant to join its collaborative team in Parsippany, NJ. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.

Requirements

High School degree required
5+ years of Administrative Assistant experience, preferably within the Professional Services sector
Ability to maintain confidentiality
Working knowledge of artificial intelligence (AI) tools and the ability to use them effectively to support administrative tasks, improve efficiency and enhance work quality
Strong sense of initiative and flexibility
Excellent communication and interpersonal skills
Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities
Ability to work effectively independently and in a team environment

Nice To Haves

Bachelor’s degree a plus

Responsibilities

Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments.
Arranges complex and detailed travel plans and itineraries.
Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned.
Serves as a primary point of contact for clients, vendors, and staff by answering and routing calls, responding to inquiries, providing information and assistance, and directing requests to the appropriate team members.
Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents.
Assists with timely submission of employee timesheets and expense reports.
Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed.
Performs other duties as requested.