Administrative Assistant - Water Protection

City of St. Joseph•St. Joseph, MO

7d•Onsite

About The Position

Performs all office administrative duties and prepares payroll for Water Protection. Types and processes requisitions and purchase orders and maintains related files. Prepares accounts payable on purchase orders and services contracts. Performs general clerical work and has some budgetary responsibilities. City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct as appropriate to the circumstances to those with whom they come into contact, both internally and externally, during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.

Requirements

Ability to follow oral and/or written communications and to communicate effectively.
Skills in typing and transcription.
Knowledge of general office procedures.
Ability to operate standard office equipment.
Knowledge of basic record keeping and fiscal accounts management.
One year of prior secretarial or clerical experience required.
Strong knowledge of Microsoft Excel and Microsoft Word.
Strong knowledge of Microsoft Outlook.
Valid driver’s license required.
Ability to use a typewriter.

Nice To Haves

Skills in shorthand desirable.

Responsibilities

Answers telephone and provide general information to the public.
Records and transcribes meeting proceedings.
Prepares correspondence from dictated notes.
Administers payroll functions for Water Protection.
Types miscellaneous forms, documents, and reports, as well as other general correspondence.
Assists with filing.
Administers travel requests and monitors wastewater certifications.
Facilitates the processing of requisitions and purchase orders and tracks related information for Water Protection.
Prepares accounts payable functions and maintains related files.
Assists in preparation of Water Protection budget.
Prepares and reconciles various invoices.
Orders and maintains office expendable supplies.
Performs all other related duties as assigned.