Administrative Assistant Vaccines

Sanofi•Morristown, NJ

2d•$31 - $42•Onsite

About The Position

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale - and shape the future of immunization. We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world. About Sanofi We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Requirements

High school diploma/GED; Advanced degree a plus
Minimum 2 years in an administrative role or role with transferrable skills
Experience working in pharmaceutical environment preferred
Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment
Strong communications, interpersonal skills, and a team player
High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations; experience with confidential or proprietary information
Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook)
Ability to interact with various levels of business functions and professionals in and outside organization
Constantly seeks, designs, and implements improvements on administrative procedures
Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business

Responsibilities

The Administrative Assistant will report to and be responsible for supporting the Head of Market Access. The position requires the ability to manage within a complex, fast paced and dynamic environment.
Provides administrative support to Head of Market Access requiring an advanced knowledge of department functions and division/business unit functions
Assists the Head of Market Access with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites
Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail
Responsible for complex calendar management, coordination of meetings, travel arrangements, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
Responsible for providing overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties
Assists in creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information
Oversees organization and maintenance of department filing system including potentially confidential data
This role is based in Morristown, NJ and the ideal candidate will live within a reasonable daily commute to the office.