Administrative Assistant V

MIT Lincoln Laboratory•Lexington, MA

8d•$27 - $33

About The Position

The Contracting Services Department Logistics Team is seeking an Administrative Assistant to perform a wide variety of daily administrative support tasks. These include: sourcing, obtaining quotes, and processing purchase requisitions for stockroom materials; reconciling and processing shipping invoices for payment; uploading material certifications into the stockroom catalog database; processing a variety of Laboratory web-based forms such as ship order requests, out-processing forms, and work order requests; processing electronic shopping carts and PCard purchases for supplies, services, and Logo Store merchandise; and scanning various documents for electronic storage.

Requirements

High School diploma or equivalent is required
At least 2.5 years of directly related experience required. Post high-school education will count toward experience
Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required
Experience with ERP systems required
Excellent time management and multitasking skills required
Must have effective administrative skills, attention to detail, be well-organized and able to prioritize multiple complex tasks
Excellent written and oral communication skills are required
U.S. citizenship is required

Nice To Haves

Experience with SAP ECC highly desirable

Responsibilities

Sourcing, obtaining quotes, and processing purchase requisitions for stockroom materials
Reconciling and processing shipping invoices for payment
Uploading material certifications into the stockroom catalog database
Processing a variety of Laboratory web-based forms such as ship order requests, out-processing forms, and work order requests
Processing electronic shopping carts and PCard purchases for supplies, services, and Logo Store merchandise
Scanning various documents for electronic storage