Administrative Assistant V - CEMA Engineering

BAE Systems Plc•Merrimack, NH

44d•$62,210 - $99,535

About The Position

Are you an experienced Administrative Assistant looking to make a meaningful impact? Join BAE Systems' Counterâmeasures & Attack Solutions (CEMA) Business Area as a highly organized, proactive Administrative Assistant supporting the Engineering Leadership Team. This immediate opening offers the chance to work with a dynamic group dedicated to innovative defense solutions. Our employees work on the world's most advanced electronics - from detecting threats for F-35 pilots to illuminating the night for soldiers and in Countermeasure & Electromagnetic Attack Solutions, we provide next-generation threat detection and countermeasure solutions to provide unparalleled electronic warfare capabilities to enhance mission survivability. This is a unique opportunity to work as an engaged and valued team member contributing to the overall operation and success of the organization. With a 9/80 schedule, and every other Friday off, our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us." This is a dynamic opportunity will report directly to the CEMA Engineering Director.

Requirements

Must be highly skilled in office automation tools, such as the Microsoft Office suite of products, as well as meeting connectivity tools.
Highly skilled in creating and updating Microsoft PowerPoint presentations
Highly skilled in data processing utilizing Microsoft Excel.
Must be able to be proactive, anticipate needs, and work with minimal supervision.
This role requires a high degree of tact, diplomacy, discretion, and judgement.
Must possess excellent communication and interpersonal skills in order to interact professionally with employees and external contacts at all levels and including senior management. This role will also operate as part of an administrative team, ensuring seamless leadership team coverage and support as required.
The ability to multitask and plan and organize in a fast-paced environment is critical.
The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies

Responsibilities

Works as an integral and contributing member of the engineering leadership team in a dynamic, fast-paced environment
Provides seamless administrative and strategic support to the engineering Director and the engineering leadership team, including managing complex calendars, expenses, logistics, and shifting priorities
Coordinate and prepare materials and presentations, catering and room set up for meetings, and other events, including engineering leadership team meetings at other U.S. sites
Support onboarding of new team members including user accounts, asset assignment, office set-up and ordering of supplies, ensuring a strong first impression and seamless integration.
Prepare and edit correspondence, reports, and other documents as required
Order office supplies, new/replacement IT equipment, and submit facilities/maintenance requests on behalf of the team
Provide support for special projects and initiatives
Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget.
Organizes and maintains confidential files and records.
Maintains a safe work environment and ensures compliance with safety objectives and policies.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.