Administrative Associate V

Texas A&M•San Antonio, TX

4d•$18

About The Position

This position is responsible for maintaining office records including faculty files, purchasing, and budgeting; travel requests and vouchers; enrollment data, and faculty course load information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies. Salary: $17.50 hourly

Requirements

High School Diploma or equivalent combination of education and experience.
Five (5) years of experience in related field.
Knowledge of word processing, spreadsheet, and database applications.
Knowledge of accounting and budgeting for department.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to work in a high stress environment.
Ability to work with sensitive information and maintain confidentiality.
Ability to work independently once given a project.

Responsibilities

Maintains records related to the activities of the department.
Budgetary Processes such as payroll and budget transfers.
Screens calls and makes appointments for the Department Chair.
Handles correspondence and prepares reports and contracts.
Maintains office equipment and assists in acquiring supplies for department needs.
Maintains active files and assists in the processing of related program information.
Assists with correspondence and maintenance of hiring files.
Assists in the preparation of travel requests and vouchers.
Prepares workload reports.
Verifies schedules.
Performs other duties as assigned.