Administrative Associate V

Texas A&M University System•Kingsville, TX

About The Position

Works under general supervision and provides highly advanced administrative support. Essential Duties and Responsibilities Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive, and confidential matters. Provide organizational planning and problem-solving skills. Assists with purchasing for the Dean of Students Office and other departments in the Student Affairs division. Completes procurement card reconciliations for staff in the Dean of Students Office other departments in the Student Affairs division Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. Implements procedures for complex or specialized functions, including student travel, campus parking appeals, and Javelina Ring ordering and ceremonies. Responds to inquiries and interprets rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. Coordinates travel arrangements and prepares itineraries for students and staff. Coordinates meetings, seminars, and other special events. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. May hire, train and supervise student workers and support staff. The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Requirements

High school diploma or equivalent combination of education and experience.
Five years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to work in a high stress environment.
Ability to work with sensitive information and maintain confidentiality.
Ability to work independently once given a project.

Responsibilities

Coordinates daily office support activities and administrative interactions.
Assists in the coordination of daily workflow and the resolution of complex, highly sensitive, and confidential matters.
Provide organizational planning and problem-solving skills.
Assists with purchasing for the Dean of Students Office and other departments in the Student Affairs division.
Completes procurement card reconciliations for staff in the Dean of Students Office other departments in the Student Affairs division
Researches and analyzes administrative requirements for specific programs or projects.
Provides technical information regarding administrative procedures, services, or programs.
Implements procedures for complex or specialized functions, including student travel, campus parking appeals, and Javelina Ring ordering and ceremonies.
Responds to inquiries and interprets rules, regulations, policies and procedures.
May monitor compliance with policies and procedures.
Maintains a variety of fiscal, administrative, and academic records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Performs special analyses and project summaries.
Coordinates travel arrangements and prepares itineraries for students and staff.
Coordinates meetings, seminars, and other special events.
Coordinates the maintenance of files, records, office supplies, or equipment.
Makes recommendations for process improvements, administrative changes, or new initiatives.
May hire, train and supervise student workers and support staff.