Administrative Assistant - Training

Suncoast Community Health Centers•Brandon, FL

About The Position

Support training staff in preparing training material and performing various tasks to ensure training sessions are organized and information is current. Serve as the first point of contact for internal and external inquiries, managing correspondence, phone calls, and calendars. Assist with scanning and filing tasks of the department. Prepare and maintain documents, reports and presentations as needed. Use and maintain training records and reports in the Learning Management System to ensure all staff compliance requirements are met in a timely manner. Assist with orientation activities, including but not limited to reviewing student and employee records to ensure accuracy. Undertake projects assigned by the training supervisor, which may involve collaboration with other Suncoast Community Health Centers administrative staff. Additional duties may and can be assigned as needed.

Requirements

Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more
Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite or related software
High School Diploma or equivalent required
Must be able to lift up to 15 pounds at times
Must be able to travel to various center locations as required

Nice To Haves

At least two years related experience preferred

Responsibilities

Support training staff in preparing training material
Ensure training sessions are organized and information is current
Serve as the first point of contact for internal and external inquiries
Manage correspondence, phone calls, and calendars
Assist with scanning and filing tasks
Prepare and maintain documents, reports and presentations
Use and maintain training records and reports in the Learning Management System
Ensure staff compliance requirements are met in a timely manner
Assist with orientation activities, including reviewing student and employee records
Undertake projects assigned by the training supervisor
Collaborate with other Suncoast Community Health Centers administrative staff
Perform additional tasks as needed