Administrative Assistant (Trademark)

Lowenstein Sandler • Roseland, NJ

25d • $55,000 - $60,000 • Hybrid

About The Position

The Trademark Administrative Assistant provides administrative and operational support to the Trademark Group. This role is critical to the efficient management of trademark matters and client communications, supporting attorneys and paralegals with administrative coordination, billing support, matter intake, renewals, and document management throughout the trademark lifecycle.

Requirements

• Associates/Bachelor’s Degree preferred; law firm, intellectual property, or trademark experience a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to interact effectively with attorneys, clients, and staff with a team-first mindset.
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with document management and billing systems (e.g., iManage, Chrome River, or similar applications) a plus
• Demonstrated enthusiasm for learning and taking on new challenges.

Nice To Haves

• law firm, intellectual property, or trademark experience
• Experience with document management and billing systems (e.g., iManage, Chrome River, or similar applications)

Responsibilities

• Monitor and manage the Trademark Admin inbox, including reviewing, organizing, and filing email correspondence.
• Enter and record attorney daily time capture accurately and in a timely manner
• Open new matters and prepare, complete, and process matter intake forms
• Draft and prepare Engagement Letters for attorney and client execution
• Process Agent invoices, ensuring accuracy to help facilitate timely collection
• Review and report on registration and renewal certificates on a weekly basis
• Coordinate trademark watch notice renewals, including:
• Preparing and sending renewal reminder emails to clients
• Serving as liaison with the watch service provider
• Reviewing and processing related invoices
• Perform other tasks and support projects as assigned.

Benefits

• Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees