Administrative Assistant to the School Committee

Fall River Public Schools•Fall River, MA

22h

About The Position

The Superintendent of Schools announces the following position within the Fall River School System: Position: ADMINISTRATIVE ASSISTANT FOR SCHOOL COMMITTEE SERVICES Job Goal: To assist the School Committee members and the Superintendent in developing and implementing effective practices and policies that helps meet the administrative needs of the Fall River School Committee and to support the school system's overall goals. To prepare, organize and document materials for the school committee meetings, their information, and their official activities. To prepare minutes, discussions, reports or presentations, and record votes and deliberations from all school committee meetings.

Requirements

A minimum of two years to five years of experience preferred of successful secretarial experience within a public or private organization's management office
Demonstrated ability to collect, process and maintain confidential data related to staff and/or students
Demonstrated experience with management and supervision of duties and personnel related administrative support activities
Demonstrated ability to apply sound policies and procedures to executive office work, including maintaining confidentiality, coordinating multiple tasks, scheduling work efficiently, and communicating effectively with others
Strong writing skills and full proficiency with business management software, and spreadsheet development and maintenance is required.
Demonstrated ability to prepare official correspondence, organize information and generate periodic reports
Demonstrated ability to take initiative and work collaboratively with others within a central management office
Strong writing skills and full proficiency with business management software, and spreadsheet development and maintenance is required
Demonstrated ability to effectively communicate with staff, parents and others.

Responsibilities

To maintain appropriate levels of confidentiality related to work and information handled by the School Committee and Leadership Team members.
To collect, process and maintain confidential data related to staff or students
To manage, supervise and review all activities in support of the School Committee
To provide administrative assistance to the School Committee and Leadership Team in all matters of official correspondence; in the consolidation and formatting of the relevant areas of the annual budget; and in the generation of any periodic reports as needed by the committee or Superintendent for the purposes of the committee's work.
To work collaboratively with administrative and support staff in addressing responsibilities including school department planning, personnel policies and procedures, negotiations, management of grants, school department operations, evaluation, and other duties required by the Superintendent
To help collect information, prepare reports and presentations required by the School Committee, United States Department of Education, Massachusetts Department of Elementary and Secondary Education, the Superintendent of Schools, and other agencies.
To assist in the organization and preparation of legal information pertinent to the School Department or School Committee.
To function as the point of contact for Public records requests, to address and prepare responses for records requests related to the School Department or the Committee, and to prepare confidential correspondence and documents.
To assist the School Committee and Leadership Team in scheduling and coordinating meetings
Any other duties as defined by the Supervisor

Benefits

Salary and benefits will be negotiated in accordance with experience and comparison to similar positions within the Fall River School Department.
Flexible scheduling within eight hour framework.
stipend for scheduled evening meetings

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