Administrative Assistant to the Principals

School Administrative Unit 70•Hanover, NH

2d•Onsite

About The Position

The Bernice A. Ray School in Hanover, NH, is seeking a dedicated, professional, and organized Administrative Assistant to the Principals to join our vibrant learning community. This pivotal role serves as a liaison between the Principals' office, staff, and the community, ensuring the daily operations of the school run smoothly and efficiently. We are looking for a candidate who possesses exceptional communication skills, a high level of discretion, and the ability to multitask in a fast-paced, student-centered environment. If you are a proactive problem-solver with a passion for supporting public education and an aptitude for administrative excellence, we invite you to help us foster a welcoming and productive atmosphere for all our students.

Requirements

Bachelor’s Degree or equivalent
Two to Four (2-4) years of clerical / office experience preferred
Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
Experience with School Information Systems (SIS) and specialized Financial/Payroll software (e.g., Infinite Visions, PowerSchool, or similar district-level platforms).
Ability to manage digital databases and track complex financial spreadsheets.
Proven ability to handle sensitive personnel and student information with 100% confidentiality.
Comfort with bookkeeping, purchase order processing, and budget monitoring.
Strong verbal and written communication skills for interacting with everyone from local officials to primary students.
Ability to remain calm and professional in a fast-paced "main office" environment with frequent interruptions.
Precision in data entry, especially regarding payroll hours and budget codes.
The ability to work independently on long-term projects (like budget prep or end-of-year filing) without constant supervision from the Principal.
Knowing when to handle a situation personally and when a situation requires the immediate attention of the Principal or Assistant Principal.
Ability to work effectively with a diverse population of students, families, and staff with varying needs and backgrounds.
Applicants will be subjected to a criminal background check as required by state law.

Nice To Haves

Lift up to 10 lbs: Frequently required
Lift 11 to 25 lbs: Occasionally required
Carry up to 10 lbs: Frequently required
Reach above shoulder height: Occasionally required
Reach at shoulder height: Occasionally required
Reach below shoulder height: Occasionally required
Keyboarding: Frequently required
Gross Manipulation: Frequently required
Fine Manipulation: Frequently required
Bending: Occasionally required
Squatting: Occasionally required
Crouching: Occasionally required
Sit: up to 3 consecutive hours
Stand: up to 3 consecutive hours
Walk: up to 1 consecutive hour
Effectively exchange and receive information and instructions, and respond to inquiries
Communicate with others
Observe students and staff to ensure safety
Inside: up to 100%
Outside: up to 20%
Office Desk, Office Chair Carpeted floor, tile floor
Ability to work with staff, students, parents, and the community
The physical demands of an employee in an Administrative Assistant role are minimal.
The employee is occasionally required to do some lifting.
Employee is typically able to sit and stand as needed.

Responsibilities

Provides rigorous oversight of building budgets and payroll processes to ensure compliance with District policy.
Monitors and tracks employee leave balances after initial HR setup.
Acts as a primary or backup resource for compiling bi-weekly payroll for building staff and substitutes.
Assists in annual budget preparation and utilizes district software for purchasing.
Prepares purchase orders, verifies packing slips against invoices, and manages internal distribution.
Monitors budget spending and provides status updates to administrators.
Tracks and balances Student Activity Funds within district accounts.
Processes purchase orders and maintains backup documentation for Grant-related expenditures.
Ensures the main office functions efficiently by managing daily interactions and administrative workflows.
Coordinates with the SAU regarding personnel hires and terminations.
Facilitate the staff development process, including record-keeping for individual events and recertification.
Support the principal regarding scheduling logistics, specifically regarding scheduling and filing.
Assist Administrators and staff with building initiatives & projects, i.e proofreading student/teacher handbooks and school manuals.
Primary liaison for substitutes, volunteers, and visitors, providing necessary orientation, resources, and logistical support to ensure they are integrated seamlessly into the daily schedule.
Sets up and maintains physical and digital filing systems, staff lists, and general correspondence.
Supports the broader school environment through organizational and safety initiatives.
Oversees incoming deliveries and monitors supply inventory.
Manages multi-line phone systems and directs inquiries to appropriate personnel.
Provides secondary support for school-wide functions and sanctioned activities as requested by administration.
Assist principals in organizing and updating Emergency Management protocols.
Assist with scheduling for staff and students as assigned.
Must maintain absolute confidentiality regarding student, staff, and personnel information.
Exhibits a professional demeanor in all interactions with the community, staff, and students.
Adheres to all SAU 70 District policies, procedures, and safety objectives.
May provide general office training and oversight for office volunteers.
Performance of duty responsibilities will be reviewed annually by the building principal.