Administrative Assistant to the President/Board Clerk

Fort Hays Tech | North Central•Beloit, KS

About The Position

The Administrative Assistant to the President provides essential administrative support to the President and Board of Trustees while serving as a welcoming and professional point of connection for the campus and community. This role blends discretion, organization, and advanced technology skills to support leadership, governance, and institutional priorities in a collaborative and fast-paced environment.

Requirements

High School Diploma or GED required; Associate degree in Business or related field preferred
Strong prioritization and decision-making skills in support of executive leadership
Advanced proficiency with Microsoft Office Suite, document management systems, and digital communication tools
Demonstrated ability to organize and maintain electronic records using local and cloud-based systems, ensuring accuracy, security, and accessibility
Strong organizational, time-management, and multitasking skills
Professional demeanor with excellent interpersonal, verbal, and written communication skills
Ability to anticipate executive needs and proactively resolve issues
Ability to maintain confidentiality and exercise sound judgment
Successful completion of a pre-employment background screening
Regular use of computers, telephones, and office equipment
Extended periods of sitting and close vision
Occasional lifting up to 50 pounds and limited travel
Primarily indoor, climate-controlled environment
May experience stress related to deadlines or sensitive interactions

Nice To Haves

Experience in an educational environment
Experience supporting boards, commissions, or governing bodies
Executive-level administrative experience
Familiarity with Fort Hays Tech | North Central campus and community

Responsibilities

Provide comprehensive administrative support to the President, anticipating needs and proactively managing priorities
Manage the President’s calendar, scheduling appointments, meetings, and events while prioritizing commitments and resolving conflicts
Prepare meeting logistics, materials, agendas, and follow-up documentation
Track executive priorities, deadlines, and action items
Serve as Clerk to the Board of Trustees
Prepare and distribute agendas, communications, and meeting materials
Attend board meetings and record accurate minutes
Maintain the Board Policy Handbook and official governance records
Support policy development, implementation, and review processes
Serve as Open Records Custodian in compliance with legal requirements
Maintain secure and organized physical and electronic records for President, board, and the institution
Ensure compliance with records retention, confidentiality, and open records policies
Apply data privacy and cybersecurity best practices in handling sensitive information
Draft and edit executive reports and documents
Coordinate travel arrangements and executive events
Attend Foundation meetings as recording secretary and maintain records
Schedule campus building and institutional events
Review designated website content and recommend updates
Identify and implement improvements to office workflows and administrative processes
Maintain professionalism, discretion, and ethical conduct
Support and model the college’s Mission, Vision, and Values
Other duties as assigned by the President