Executive Assistant to the President

Ambience Healthcare • San Francisco, CA

5d • $130,000 - $200,000 • Onsite

About The Position

Ambience Healthcare is the leading AI platform for documentation, coding, and clinical workflow, built to reduce administrative burden and protect revenue integrity at the point of care. Trusted by top health systems across North America, Ambience’s platform is live across outpatient, emergency, and inpatient settings, supporting more than 100 specialties with real-time, coding-aware documentation. The platform integrates directly with Epic, Oracle Cerner, athenahealth, and other major EHRs. Founded in 2020 by Mike Ng and Nikhil Buduma, Ambience is headquartered in San Francisco and backed by Oak HC/FT, Andreessen Horowitz (a16z), OpenAI Startup Fund, Kleiner Perkins, and other leading investors.
Join us in the endeavor of accelerating the path to safe & useful clinical super intelligence by becoming part of our community of problem solvers, technologists, clinicians, and innovators.
The mission of the Executive Assistant to the President is to act as a strategic extension of the President – protecting time, accelerating execution, and eliminating friction across the company.
In this role, you will own the executive operating system that enables the President to focus on the highest-leverage work. You will architect structure around priorities, translate complexity into clarity, and ensure decisions turn into action quickly and reliably.
This is not a traditional administrative role. You will operate as a high-trust partner at the center of internal and external momentum – building systems, driving follow-through, and representing the President with judgment, discretion, and precision.
This is a highly impactful role for someone who thrives at founder pace, enjoys ambiguity, and wants to grow into a leadership-caliber operator over time.
This role is required to be in office regularly (minimum 3 days/week).

Requirements

• 5+ years in a high-level Executive Assistant, Chief of Staff, or operational role
• Experience supporting a founder or C-level executive
• Exceptional written and verbal communication skills
• San Francisco-based and excited to work full-time in-office
• Leverage-oriented thinker: you build systems, not just complete tasks
• High judgment: you know what to own, what to block, and what to escalate
• Executional velocity: you move quickly without sacrificing quality
• Extreme ownership: nothing falls through the cracks
• Founder-stage fit: you thrive in ambiguity, pace, and high standards
• Deep discretion and trustworthiness

Nice To Haves

• Experience in venture-backed technology, finance, or healthcare
• Exposure to investor relations, board support, or private equity/investment banking environments

Responsibilities

• Design and Sustain the President’s Operating Engine
• Architect a cadence of meetings, work blocks, and executive rituals aligned to top company priorities
• Prepare concise, high-context one-pagers outlining decisions, trade-offs, and key context
• Ensure follow-ups are tracked and executed within 24–48 hours
• Create leverage such that the President feels materially more focused and effective
• Accelerate Communications Flow & Strategic Filtering
• Triage inbound communications with speed and judgment, resolving or escalating within hours
• Draft internal and external communications in the President’s voice with clarity and precision
• Improve stakeholder response speed and clarity across the organization
• Own High-Stakes External Moments
• Execute board meetings, investor updates, executive briefings, and travel with flawless attention to detail
• Deliver polished materials that are error-free and executive-ready
• Serve as a trusted proxy in high-stakes contexts when appropriate
• Lead Strategic Projects & Shadow Execution
• Own 1–2 cross-functional or ambiguous initiatives end-to-end
• Shadow key meetings and ensure decisions translate into motion
• Build systems that reduce chaos and create clarity without constant oversight
• Grow into a Leadership-Caliber Operator
• Expand ownership into adjacent operational domains over time
• Contribute meaningfully to planning and strategic discussions
• Continuously refine how the Office of the President operates

Benefits

• An opportunity to work with cutting edge AI technology, on a product that dramatically improves the quality of life for healthcare providers and the quality of care they can provide to their patients
• Work alongside a world-class, diverse team that is deeply mission aligned
• Ownership over your success and the ability to significantly impact the growth of our company
• Competitive salary and equity compensation with benefits including health, dental, and vision coverage, quarterly retreats, unlimited PTO, and a 401(k) plan with matching

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed