Administrative Assistant to the Executive Director of Major & Planned Gifts (Part-Time)

Indiana Wesleyan University•Marion, IA

3d•Hybrid

About The Position

The Administrative Assistant to the Executive Director of Major & Planned Gifts provides administrative, financial, and organizational support to the Executive Director of Major & Planned Gifts (EDMPG). This part-time position assists with calendar management, donor hospitality, meeting coordination, correspondence, financial administration, donor cultivation, engagement, and stewardship activities, and special projects that support Development's fundraising and stewardship efforts. The Administrative Assistant serves as a trusted representative of University Advancement while maintaining the highest standards of professionalism, confidentiality, hospitality, and customer service.

Requirements

Strong Christian commitment and adherence to the IWU Community Lifestyle Statement
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and electronic communications
Passion for Indiana Wesleyan’s world-changing mission
Strong interpersonal, organizational, written communication, and hospitality skills
Strong attention to detail and ability to manage multiple priorities
Strong understanding of the confidential nature of donor information
Ownership mentality, with the persistence to independently see tasks through to completion

Nice To Haves

Bachelor’s Degree
Experience with CRM or donor database systems

Responsibilities

Provide primary administrative support to the Executive Director of Major & Planned Gifts
Maintain the EDMPG's calendar and coordinate meetings, travel arrangements, donor visits, and related logistics to support stewardship and donor engagement activities
Compose, proofread, edit, and distribute correspondence
Prepare meeting agendas, materials, presentations, and minutes as requested
Answer phones and assist with donor and constituent communications
Provide high-impact hospitality for donors and guests, representing Indiana Wesleyan University with professionalism and excellence
Assist with stewardship and engagement activities for donor portfolio, including donor gifts, birthday cards, correspondence, meeting preparation, and follow-up communication
Complete purchase card reconciliation and assist with budget tracking, invoice processing, check requests, journal entries, and other financial documentation for the Development team
Provide support with donor-related events and engagement activities (i.e. She Gives)
Enter contact reports and maintain accurate donor records and data within Advancement’s donor database
Maintain organized electronic and physical files and records while exercising a high level of confidentiality regarding donor, financial, and University information
Provide limited administrative support for Development team members and initiatives as assigned
Assist with details for University Advancement meetings, initiatives, and projects as requested by the Executive Assistant to the Vice President for University Advancement
Perform other duties as assigned by the EDMPG