Administrative Assistant to the COO

Namify LLC•Springville, UT

About The Position

Namify is seeking an Administrative Assistant to the COO to support the Chief Operating Officer in a growing and changing company. This role is more than traditional administrative support; it involves acting as a trusted partner and right hand to the COO, helping to drive projects forward, manage commitments, and coordinate important details across various business functions. The position offers exposure to operations, supply chain, compliance, project management, accounting, facilities, events, and vendor relationships. The ideal candidate will be eager to learn the business, take ownership, and develop into greater responsibility.

Requirements

Strong verbal and written communication skills.
Comfortable communicating over the phone and interacting with vendors and business partners.
Organized and able to manage multiple projects, deadlines, and follow-up items.
Comfortable using Google Sheets, email, and other business software.
Dependable and consistently follow through on commitments.
Comfortable taking direction while also thinking independently.
Willing to learn new areas of the business and take on increasing responsibility.
Able to handle confidential and sensitive business information professionally.

Nice To Haves

Experience in administrative or executive support.
Experience in project management or coordination.
Experience in operations.
Experience in supply chain or logistics.
Experience in vendor management.
Experience in compliance or legal administration.
Experience in accounting or bookkeeping.
Experience in event coordination.
Experience with Google Sheets or spreadsheet-heavy work.
Knowledge of supply chain is a plus, but willing to teach the right person.

Responsibilities

Organize priorities, projects, meetings, and follow-up items directly with the COO.
Track projects and commitments to ensure deadlines are met.
Follow up with team members and hold them accountable to commitments and deadlines.
Communicate with vendors, contractors, and service providers to coordinate work and ensure promises are fulfilled.
Help manage internal compliance and documentation, including supporting legal and regulatory requirements.
Assist with supply chain and operational projects.
Maintain and organize information using Google Sheets and other business systems.
Assist with basic accounting-related tasks and tracking.
Coordinate events and activities for managers and team leads, including offsite events and incentives.
Help coordinate maintenance and service for company vehicles.
Coordinate food vendors and other recurring company services.
Research problems, find solutions, and move projects from idea to completion.
Keep the COO informed on the status of projects, outstanding items, and potential issues.
Identify potential problems before they arise.
Take on additional projects and responsibilities as business knowledge grows.