Administrative Assistant to President and Director of Technology

Axis Satellite • Fort Myers, FL

8d • Hybrid

About The Position

Axis is seeking a capable Administrative Assistant to support the President and the Director of Technology. The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed.

Requirements

• 3+ years of administrative support experience, preferably supporting executives
• Experience with construction projects, AIA billing processes, and project documentation
• Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures
• Familiarity with permitting processes and regulatory compliance
• Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)
• Excellent written and verbal communication, professional demeanor, and strong interpersonal skills
• Exceptional organizational abilities, time management, and attention to detail
• Ability to work independently, prioritize tasks, and handle confidential information
• Problem-solving mindset with a proactive approach

Nice To Haves

• social media posting/marketing familiarity and comfort with basic graphic/layout tools

Responsibilities

• Provide high-level administrative support to the President and the Director of Technology
• Manage calendars, scheduling, travel arrangements, and meeting logistics
• Support construction-related activities, including preparation and processing of AIA billing, change orders, and project documentation
• Assist with permitting processes, coordinating with authorities, clients, and contractors as required
• Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking
• Deliver outstanding customer service to internal and external stakeholders
• Perform general office duties (filing, data entry, correspondence, filing systems, document management)
• Prepare reports, presentations, and materials for meetings
• Coordinate and monitor status of projects, deadlines, and deliverables
• Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)
• Support IT and operations as needed, acting as a liaison between departments

Benefits

• health, dental, vision
• retirement plan options
• PTO/vacation
• paid holidays
• Opportunities for professional development and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree