year)

Daviess County School District•Owensboro, KY

3d•Onsite

About The Position

Support District operations in maintenance department. This role provides administrative and clerical support to the maintenance department, including screening phone calls, visitors, and other inquiries. The position works directly with the Director of Facilities, Maintenance Supervisor, and Operations Supervisor daily to support the operations, goals, and projects of the department. Responsibilities include assisting with ordering, purchasing, receiving, tracking, and reconciling equipment, supplies, and other materials. The role involves performing clerical duties such as processing purchase orders and pay applications with a high degree of accuracy, inputting data, and submitting orders according to established procedures. Additionally, the Administrative Assistant coordinates with schools, administrators, contractors, and other stakeholders as directed by the maintenance director, and prepares, organizes, and maintains reports, spreadsheets, communications, and other information. The position requires communication with Maintenance staff and other stakeholders to provide exceptional customer service and assists with compliance documentation and records as required by the district, state, and applicable regulatory agencies. Maintaining confidential information is also a key aspect of this role. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Location, duties, responsibilities may be altered to meet the needs of the district. Successful completion of post-offer, pre-employment screenings are required as a contingency of employment. Contracts are with the district of Daviess County Public Schools-not with individual locations. Location assignments are subject to change.

Requirements

high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law
three years of increasingly responsible secretarial and clerical experience.
Basic computer skills including use of mouse and keyboard to navigate computer, e-mail, and websites
Subject matter in area of assignment
Short and long-range planning techniques applicable to area of specialty
In-service materials, subject matter and methods in area of specialty
Record-keeping techniques
Laws, rules and regulations related to assigned activities
Policies and objectives of assigned program and activities
Technical aspects of field of specialty
Principles and techniques involved in payroll preparation, monitoring and control
Practices and procedures of payroll record-keeping and filing
Current office practices, procedures and equipment
Applicable sections of Kentucky Administrative Regulations and other applicable laws
Interpersonal skills using tact, patience, and courtesy
Communication skills including telephone technique and etiquette
Office organization, rules, regulations and programs related to personnel actions and function

Nice To Haves

Knowledge of MUNIS software

Responsibilities

Provide administrative and clerical support to the maintenance department including but not limited to screening phone calls, visitors and other inquiries as needed.
Works directly with Director of Facilities, Maintenance Supervisor and Operations Supervisor daily to support the operations, goals, and projects of the department.
Assist with ordering, purchasing, receiving, tracking and reconciling of equipment, supplies, and other materials for the maintenance department.
Perform clerical duties involving the processing of purchase orders, pay apps and support of departmental operations with high degree of accuracy.
Input data and submit orders according to established procedures for Maintenance Team.
Coordinate with schools, administrators, contractors and other stakeholders at the direction of the maintenance director.
Prepare, organize and maintain reports, spreadsheets, communication, and other information.
Communicate with Maintenance staff and other stakeholders as necessary to provide exceptional customer service.
Assist with compliance documentation and records as required by the district, state, and applicable regulatory agencies.
Maintain confidential information