Administrative Assistant to Head Coach

Georgetown University

7d•$47,586 - $87,558•Onsite

About The Position

Facilitates, administers and organizes the day to day operations of the men’s basketball office – specifically for the head coach. This role is crucial for ensuring the office is consistently organized and facilitating communication between staff members. The Administrative Assistant serves as the primary point of contact for internal and external constituencies and coordinates the planning of meetings and events.

Requirements

Knowledge of NCAA rules, particularly those pertaining to the recruitment of prospective student-athletes
Strong interpersonal skills
Excellent communication skills, both written and oral
Ability to prioritize and perform multiple tasks simultaneously with moderate supervision
Knowledge of administrative and clerical procedures and systems
Ability to operate office equipment such as fax machines, copiers, and phone systems
Ability to use computers for spreadsheet, word processing, database management and other applications
Required knowledge of and commitment to principles and processes for providing quality customer service
Ability to develop constructive and cooperative working relationships with others and maintain such relationships over time
1-3 years of administrative experience
Progressive experience in MS Office applications
Commitment to efficiency and timeliness
Ability to interact with University officials, representatives of the NCAA and Big East, alumni, donors and the general public
Must be reliable, responsible and dependable in regard to work schedule
Required to be attentive to detail and thorough in completing work tasks
Must provide good customer service – be pleasant with others on the job and display a good-natured, cooperative attitude
Must be honest and ethical
Must be able to accept criticism and be open to change
Must be able to effectively and efficiently manage a multitude of tasks

Responsibilities

Word processing
Creation of spreadsheets
Maintenance and up-keep of the men’s basketball recruiting database, alumni database and Friends & Family database
Creation and mail-out of the men’s basketball newsletter
Scheduling of appointments
Handling mail
Generating correspondence letters to recruits, including questionnaires and weekly game articles
Creating and maintaining a scrapbook of each season with newspaper clippings
Ordering supplies for the office and handling invoices
Communication with University and external individuals
Development and administration of projects
Setting up and maintaining paper and electronic filing systems for records, correspondence and other material
Answering telephones and giving information to callers, taking messages, or transferring calls to appropriate individuals
Completing forms in accordance with University procedures