Administrative Assistant to Executive Chef

Dallas Country Club•Highland Park, TX

2d•Onsite

About The Position

We are looking for an Administrative Assistant who provides comprehensive administrative support to the Executive Chef and the Culinary team, handling tasks like managing calendars, scheduling meetings, answering phone calls, preparing documents, maintaining files, and ordering office supplies ensuring smooth day-to-day operations and effective communication within the office environment, requiring strong organizational, communication, and computer skills.

Requirements

High School or GED
5 or more years’ experience in an administrative role
Attention to detail
Accuracy and speed in executing assigned tasks
Works well independently and as part of a team
Excellent time management
Ability to handle confidential information with utmost discretion
Strong written and verbal communication skills to effectively interact with diverse individuals at all levels.
Ability to prioritize tasks, manage multiple projects simultaneously, and work efficiently under pressure.
Meticulous attention to detail to ensure accuracy in all work products.
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), email management systems, and calendar applications.
Flexibility to adjust to changing priorities and work demands

Nice To Haves

Bilingual preferred

Responsibilities

Update BEO boards and binders daily
Weekly update and printing of poster size monthly grid of BEO information
Run daily and weekly payroll reports with ADP app and send report daily to Chefs
Responsible for all time clock corrections
Assist and maintain clock in Uattend software for contract labor
Track temp hours daily and weekly
Responsible for new hire paperwork
Responsible for completion of termination and changes paperwork
Prepare new hires with pertinent information, use record packets
Responsible for coding and input of food, liquor, comp and other supplies invoice data into spending spreadsheets daily
Reconcile spending weekly
Responsible for completion of monthly expense reports for Exec Chef and Dir. Of Purchasing
Assist and maintain cafeteria standards
Assist attendant in set up and replenishing throughout the day as needed
Responsible for consolidation of schedules, posting and sending to Chef weekly.
Order and maintain cook jacket program ensuring cooks have presentable uniforms
Responsible for maintaining current use records (recipes) of menu items
Printing of packets of new menu items for kitchen staff
Create spreadsheets as needed
Sign and check in for various deliveries throughout the day
Maintain and keep confidential employee information
Maintain current Food Handler Certificates for Culinary staff
Schedule possible job candidates for interviews, send follow up emails
Liaison with Human Resources and Culinary employees
Aid HR in accessing employees for benefits and other HR related issues.
Translating HR information for employees
Maintain spices used by Chef
Create signs as needed
Editing of Menus in Publisher (when needed)
Print temp logs monthly
Enter Manager Culinary schedule every Friday morning to Master OP’s schedule
Create summer camp menu and assist in ordering food items for duration of camp
Order supplies as needed