Administrative Assistant to Business and Finance (Administrative Support Coordinator II) INTERNAL APPLICANTS ONLY

CSU Careers•Chico, CA

12d

About The Position

INTERNAL APPLICANTS ONLY Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Day-to-day work is performed independently under general direction of the Business and Finance Division's Director of Special Projects and work is led by the Vice President of Business & Finance Executive Assistant. Incumbent will perform a full range of moderate to complex administrative assignments in support of the Vice President and Associate/Assistant Vice President(s), Directors, managers, staff and student employees within the Division of Business and Finance. Responsibilities include researching and drafting reports, correspondence, division documents, collecting and analyzing data, participating on committees, serving as an HR Liaison and Safety and Training coordinator for some of the division areas. This is a busy office setting requiring the ability to be flexible, often working on multiple projects. Additionally, the incumbent may coordinate between other departments and Human Resources Services, assisting with personnel functions including, but not limited to, recruiting, on-boarding, separations, and training. Incumbent is responsible for the full scope of assigned project activities including independent initiation, execution, coordination, implementation, and evaluation, and may at times be accountable for the work of other support staff. The Business and Finance Division is large and complex consisting of an executive management team of the Vice President and four Associate/Assistant Vice President(s) including Financial Services, Procurement and Distribution Services, Facilities Management and Services and Staff Human Resources Services, and Directors.

Requirements

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with four years of related office work experience.

Nice To Haves

Working in a University setting.
Working in a progressively responsible professional position.
Working with Human Resources and Collective Bargaining Agreement policies and procedures.
Working with and monitoring department budgets.
Experience working with confidential and sensitive information while demonstrating utmost confidentiality.
Proven ability to manage and complete analytical and complex projects.
Advanced analytical, problem solving and critical thinking skills within a complex work environment.
Demonstrated excellent organizational, tactful and collaborative work style.
Proven ability to interpret and apply a variety of complex policies, procedures, regulations.

Responsibilities

Researching and drafting reports, correspondence, division documents
Collecting and analyzing data
Participating on committees
Serving as an HR Liaison
Serving as Safety and Training coordinator for some of the division areas
Coordinating between other departments and Human Resources Services, assisting with personnel functions including, but not limited to, recruiting, on-boarding, separations, and training
Responsible for the full scope of assigned project activities including independent initiation, execution, coordination, implementation, and evaluation
May at times be accountable for the work of other support staff

Benefits

This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance).
For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

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