Administrative Assistant to a Dean

Lexington Public Schools • Lexington, MA

22h • Onsite

About The Position

Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office.

Requirements

• High school diploma or equivalent
• 1 - 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment
• Knowledge of department regulations, policies, programs and operations
• Knowledge of office management principles and practices
• Knowledge of computer systems, word processing, spreadsheet, and database software
• Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel
• Ability to work independently in an efficient manner
• Ability to communicate effectively in written and oral form
• Ability to establish and maintain a record keeping systems
• Ability to operate a telephone and standard office equipment
• Ability to manage multiple tasks in an efficient manner
• Ability to deal tactfully with disgruntled people
• Skill in operating computers and applicable word processing and statistical applications
• Excellent customer service skills
• Strong record keeping skills
• Strong bookkeeping skills
• Strong secretarial skills
• Strong organization skills
• Strong communication skills
• Strong customer service skills
• Experience and commitment to working in a racially and culturally diverse teaching and learning community

Responsibilities

• Provide customer service, receiving calls, visitors, appointments
• Perform extensive attendance tracking duties using Aspen system
• Provide administrative, secretarial and clerical assistance to the Dean
• Schedule and manage appointments and meetings with parents, teachers, administrators and students
• Serve as liaison for students with questions, concerns
• Track and monitor obligations for graduation; distribute cap and gowns and cumulative school files and health records
• Prepare for the start of the school year by providing informational paperwork for each grade; prepare homeroom with appropriate information
• Track and monitor extensive amounts of information relating to MCAS, AP Tests, special Olympics, field trips and musical events.
• Assist with truancy by monitoring and flagging concerns, notify and schedule detentions and track compliance
• Perform a variety of related duties

Benefits

• benefits according to the LEA Unit D collective bargaining agreement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED