Administrative Assistant – Technology

Land O'Lakes • Arden Hills, MN

4d • $25 - $37 • Hybrid

About The Position

This role is based in our Arden Hills, MN corporate office and offers a hybrid work environment which is in-office T/W/Th & remote/virtual M/F. This position does NOT offer a fully remote/virtual opportunity. As the Technology Administrative Assistant, you will provide critical support by performing a variety of time-sensitive duties for the CIO and seven other direct reports to the CTO. In this role, you will support this core leadership group of eight in executing day-to-day business activities both within the organization and with external partners. Additionally, you will provide backup support to the Technology Executive Admin and remain available for occasional ad hoc requests from the broader Technology team. In this role, you’ll need to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment. If you strive to provide exceptional support, enjoy problem-solving, and are excited by change, this is the role for you! The position is located at our Arden Hills, MN Corporate Headquarters (hybrid work arrangement each week)

Requirements

• Bachelor’s degree preferred. Candidates without a degree with related work experience will be considered.
• Experience in human resources or supporting administrative needs of vice presidents, directors and their teams desired
• Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.)
• Prior experience handling confidential data and information
• Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation
• Possess composure under pressure and demonstrates good decision-making skills
• Detail oriented and driven to deliver work with the highest degree of accuracy
• Proactively identifies problems and works to resolve them before they escalate
• Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment’s notice
• Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects
• Leverages a variety of technology to assist in the completion of tasks

Responsibilities

• Strategically manages interactions and prioritizes people and situations in need of attention. Understands the Land O’Lakes business and IT priorities to proactively, route, research, respond to requests / correspondences and make scheduling decisions
• Provides proactive and sophisticated calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities
• Creates meeting agendas, proactively works with attendees to ensure content and presenters are prepared
• Coordinates events ranging from small to complex in-person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events
• Manages small projects, processes, and workflows across multiple parties; can bring the pieces back together to create a finished product
• Ensures proper documentation and timely submission of all expenses and invoices using Concur and Ariba
• Meet business deadlines which may require occasional working after business hours and/or weekends

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level