UNIV - Administrative Assistant - Surgery: Transplant Surgery

Medical University of South Carolina•Charleston, SC

3d•$37,200 - $59,500•Onsite

About The Position

The Department of Surgery, Division of Transplant Surgery, is actively recruiting for an Administrative Assistant. This is an autonomous position providing high level administrative support to select surgeons within the Division of Transplant Surgery. The Administrative Assistant performs various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters.

Requirements

A high school diploma and two years work experience that is directly related to the area of employment.
A bachelor's degree may be substituted for the related work experience.
Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification.
Some positions require eligibility for bonding.

Responsibilities

Provides administrative support to attending surgeons, faculty, advanced practice providers, PharmD and research coordinators.
Coordinate the daily schedules of faculty and staff within the division to include meetings, appointments, and surgeries.
Arranges travel plans (flight and hotel), meeting registration and prepares reimbursement requests for select faculty and staff.
Schedules patients for surgery and assists the division with necessary changes or updates needed to the system in relation to CPT codes and other coding descriptions.
Confirms insurance approval for patient’s surgery.
Coordinates the necessary arrangements with the admitting office to include informing them of the patient’s insurance information and any special requirements they may need.
Ensures that patients and/or referring physicians are contacted regarding patient admission, appointments and surgery dates.
Works with OR Schedulers to use block OR time appropriately and schedule any special surgeries (Davinci robot, non-block days, etc.)
Provides administrative support to the Vascular Access Clinic in scheduling vascular access surgeries and coordinating the care of dialysis patients.
Maintains medical records and assists with scheduling of patients in the vascular access clinic, including referrals/records from outside facilities, pre-authorizations, and the coordination of emergency patients.
Coordinates with administrative coordinator on submitting and approving time off requests in OurDay.
Responsible for the coordination of students to participate in the MUSC job shadowing and career exploration program for the division, ensuring all of the necessary requirements are met.
Provide administrative support to Transplant ICCE structure as needed.
Supervises the completion of operative reports, letters and patient charting in EPIC.
Ensures that the format, grammar, spelling, and punctuation are correct in office forms and correspondence.
Manages and schedules clinic appointments as needed; reviews clinics prior to clinic date to ensure that they are scheduled appropriately.