Administrative Assistant, Surgery/Oncology

Sinai Health•Toronto, ON

9d•Onsite

About The Position

Sinai Health is looking for an Administrative Assistant, Surgery/Oncology to support our team at Mount Sinai Hospital. The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice.

Requirements

Successful completion of a college diploma from an accredited educational institution
2 years of related experience preferably working within a clinic/health environment
Applicants with proven equivalent recent and related training and experience may be considered
Experience with various EMRs and booking systems
Proficient in Microsoft Word, Excel, Power Point, Outlook
Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
Demonstrated satisfactory work performance and attendance record

Nice To Haves

A college diploma in the field of Medical Office or Business Administration
Proficiency with medical terminology and medical dicta-typing

Responsibilities

Schedule patient appointments for clinics or operative procedures
Prepare charts for daily clinics and makes sure all results are filed on chart
Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required
Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds
Maintain physicians calendars and schedules. Process all dictated clinical notes
Establish forms, tables, spread sheets, etc. to capture monthly statistics
Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly and informative service
Work collaboratively with other administrative support staff
Communicate and maintain working relationships with several institutions
Perform other duties consistent with the job classification as required