Administrative Assistant - Substation

Quanta Services•Chattanooga, TN

15d

About The Position

Every moment of every day, people all over the world rely on electricity provided by Quanta Services and its customers. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, and communications industries worldwide. Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. POSITION OVERVIEW: The Administrative Assistant provides direct administrative support to the leadership team at QISG. This individual will be an integral part of the engineering team and will assist wherever necessary to ensure the design teams have the support they need to produce and distribute projects to the clients. Ideal candidates will have excellent verbal and written communication skills, organizational skills and attention to detail, as well as interpersonal and customer service skills. They will be proficient in Microsoft Office Suite and basic understanding of clerical procedures and systems, such as recordkeeping and filing. The Administrative Assistant will work under the direction of the Director and collaborate closely with engineers and drafting teams to assist with develop of quality drawing packages for both internal and client-facing deliverables.

Requirements

High school diploma, or equivalent
Experience (3 years) in a similar role is highly preferred.
Ability to work independently.
Word processing, spread sheet, and e-mail software.
Excellent oral and written communication
Working in a team environment
Communicating effectively with co-workers
Able to deal with ambiguity and ability to work independently, manage multiple tasks and determine priorities in a complex environment.

Nice To Haves

Associates degree is preferred.

Responsibilities

Answers and transfers incoming phone calls, screening when necessary.
Welcome and directs visitors and clients.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Assists with the coordination and planning of Company events and meetings.
Prepare agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts.
Assists leadership team with processing purchasing card and expense reports.
Adheres to internal standards, policies, and procedures.
Performs special projects and completes other duties as assigned or requested.
Demonstrate knowledge of quality control procedures to ensure the highest standards of workmanship.
Take personal responsibility for the quality and accuracy of his/her work.
Bring potential project-related problems and possible solutions to the attention of the responsible party.
Travel out of town for short periods of time as required by projects and assignments.
Perform other duties as assigned.