Administrative Assistant, Stewarding

San Manuel Band of Mission Indians • Highland, CA

34d • Onsite

About The Position

Reporting to the Food & Beverage Leadership, the Administrative Assistant – F&B provides comprehensive administrative support to the Food & Beverage department’s leadership team and staff, ensuring the smooth and efficient functioning of departmental operations. Coordinates purchasing activities, maintains departmental records, inventories, and ensures accurate data management across key systems. Supports daily office functions, safeguards sensitive information, assists with meetings, manages asset tracking, and contributes to audit readiness. Additionally, it serves as the primary point of contact for office visitors, facilitating effective communication and workflow throughout the department, and performs other duties as needed to support efficient operations.

Requirements

• High School Diploma or GED required.
• Minimum two (2) years of related administrative experience required.
• Intermediate proficiency in Microsoft Outlook, Word and Excel is required.
• Proficient clerical, typing, and organizational skills are required.
• Demonstrative experience working in a highly professional, multi-tasking environment and possessing outstanding interpersonal skills is mandatory.
• Communicates clearly and professionally in person, by phone, and in writing, producing error‑free correspondence with strong grammar and spelling.
• Consistently exercises sound judgment and maintains strict confidentiality when handling sensitive or privileged information.
• Completes tasks with a high degree of accuracy, attention to detail, and independence while meeting deadlines with minimal oversight.
• Skilled in planning, organizing, and coordinating complex workflows and time‑sensitive assignments.
• Proficient in applying sound judgment to manage confidential information and prioritize competing demands.
• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
• Must obtain and maintain a current Food Handlers Card.
• Must obtain and maintain a current negative TB test.

Responsibilities

• Provides support to the Food and Beverage Division by tracking purchase requests, submitting purchase orders, monitoring OSE shipments, and ensuring items are distributed to end users. Assists Venue Managers by regularly updating China, Glass, and Silver inventory records to ensure accurate and current inventory documentation.
• Assists with payroll responsibilities, which include entering codes, weekly review of hours worked, and ensuring employees are paid correctly.
• Maintains accurate and organized data within department databases, including receiving logs, invoices, and project requests.
• Carries out day-to-day office administrative functions. Ensures that all records and files are maintained and held securely and that the confidentiality of information is upheld.
• Arranges and assists in planned meetings; prepares summaries of meetings and conferences, as needed or directed.
• Controls asset tracking, including verification and disposition of assets.
• Organizes and maintains executive files and other confidential records and databases through document retention systems, to prepare the department for internal and external audits.
• Acts as a liaison for any visitors to the Food & Beverage office, contacts the party and escorts them to their location.
• Performs other duties as assigned to support the efficient operation of the department.

Benefits

• As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees.
• We offer a Total Rewards package of monetary, benefits and development rewards to individuals who meet and exceed specific goals. These programs support our pay-for-performance philosophy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED